Microsoft 365 vs Notion2026
Microsoft 365
Cloud Storage
Microsoft's cloud productivity suite — Word, Excel, PowerPoint, Teams, Outlook, and OneDrive for business.
Notion
Project Management
All-in-one workspace combining notes, wikis, databases, and project management in one flexible tool.
Our Verdict
Notion is the more affordable option with a free tier.
Choose Microsoft 365 if…
teams that need more power and don't mind paying for it
Choose Notion if…
budget-conscious buyers who want to start for free or at lower cost
Side-by-Side Comparison
Green highlight = advantage on that metric.
| Feature | Microsoft 365 | Notion |
|---|---|---|
| Pricing | ||
| Pricing model | Subscription | Freemium |
| Starting price | $6/mo | $10/mo |
| Free tier | ||
| Free trial | 30 days | |
| Ratings & Reviews | ||
| User rating | No reviews yet | No reviews yet |
| Features & Capabilities | ||
| Best for | teams of all sizes | teams of all sizes |
| Tracked features | 11 | 9 |
| Company | ||
| Founded | 2011 | 2016 |
| Verified listing | ||
Pricing
Microsoft 365
SubscriptionNotion
FreemiumMicrosoft 365
$6/moNotion
$10/moMicrosoft 365
Notion
Microsoft 365
30 daysNotion
Ratings & Reviews
Microsoft 365
No reviews yetNotion
No reviews yetFeatures & Capabilities
Microsoft 365
teams of all sizesNotion
teams of all sizesMicrosoft 365
11Notion
9Company
Microsoft 365
2011Notion
2016Microsoft 365
Notion
Key Differences
Microsoft 365
Subscription
Notion
✓Freemium
Microsoft 365
$6/mo✓
Notion
$10/mo
Microsoft 365
30 days✓
Notion
Not available
Microsoft 365
11 tracked features✓
Notion
9 tracked features
Microsoft 365 is best for…
Strengths
- Most widely used productivity suite globally
- Full Office apps including Excel and Word
- Teams for communication and video
- OneDrive cloud storage included
Notion is best for…
Strengths
- Incredibly flexible — works as wiki notes and PM tool
- Notion AI built in
- Excellent free plan for individuals
- Beautiful interface
Pricing Comparison
Microsoft 365
From $6/mo
Microsoft 365 Business Basic from $6/user/month billed annually.
Notion
From $10/mo
Free for individuals. Plus from $10/user/month billed annually.
Pricing information is verified periodically. Visit each vendor's pricing page for current rates and plan details.
Feature Comparison
Only in Microsoft 365
- File Storage
- File Sharing
- Email Marketing
- Video Conferencing
- Team Messaging
- SSO / SAML
- Version History
Both tools
- Document Management
- AI Writing
- API Access
- Real-Time Collaboration
Only in Notion
- Task Management
- Kanban Board
- Team Collaboration
- Project Templates
- Dashboard & Reporting
Frequently Asked Questions
- What is the main difference between Microsoft 365 and Notion?
- Notion is the more affordable option with a free tier. Choose Microsoft 365 if you need it for teams that need more power and don't mind paying for it. Choose Notion if you need it for budget-conscious buyers who want to start for free or at lower cost.
- Is Microsoft 365 cheaper than Notion?
- Microsoft 365 is cheaper at From $6/mo vs From $10/mo. Note that pricing tiers vary — check each vendor's current pricing page for up-to-date details.
- Can I switch from Microsoft 365 to Notion?
- Yes — most teams can migrate from Microsoft 365 to Notion with a data export/import process. Check whether both tools support CSV or API data export before starting. It's advisable to run both tools in parallel for a short period to verify your data migrated correctly.
- Does Microsoft 365 or Notion offer a free trial?
- Microsoft 365 offers a free trial of 30 days. Notion does not currently offer a free trial — check their pricing page for any trial promotions.